Skybridge Condominium Association Board Minutes
The eighth meeting of the Board of Directors of the
Skybridge Condominium Association was convened on January 23, 2007 at 7:32 PM in
the
Management was represented by Andreas Holder, Draper and Kramer Supervisor and Steven P. Hanna, Skybridge Property Manager.
Approval of December
13, 2006 Skybridge Board Meeting Minutes
Jeffrey Hoosin began the meeting by calling for approval of
the December 13, 2006 Skybridge Board Meeting Minutes. Garry Zimmerman moved
for approval of the December 13, 2006 Skybridge Board Meeting Minutes.
The motion was seconded by Joseph Kerbleski and approved unanimously by
the Board.
RESOLVED: Approval of December 13, 2006 Skybridge Board Meeting Minutes.
The next item on
the agenda was the President’s report, provided by Jeffrey Hoosin.
Good evening and welcome to the Skybridge Condominium Association’s Open Board Meeting.
Tonight the Board will vote on four items. The first item
is the distribution of the pet and enforcement sections of the Association Rules
and Regulations. Thanks goes out to David March and the Rules and Regulations
Committee for their arduous job of considering all aspects of the building’s
pet regulations and enforcement procedures. Secondly, we will vote on the new
elevator contracts. Thanks goes to one of the Owners, Larry Standlee who
negotiated a completely new contract with our current elevator maintenance
company which will save the Association approximately $10K dollars per year.
This will be a four year contract. The third item is that the Board will
consider the proposals from three painting contractors to re-paint the ground
floor lobby area. Joe Kerbleski and the House & Grounds Committee are
working on a number of projects to improve the building aesthetics. This
painting project is one of the first to come out of this committee. The
committee has held numerous meetings and have developed a vision for Skybridge
to a level of luxury with a taste and style we can all be proud of. Lastly, we
will approve the City of
The next item on
the agenda was the management report, provided by Steve Hanna.
1. Staff Manuals: Management is working on drafting policies and procedures manual for both the maintenance and door staff. This will ensure that there is clear direction for the staff to follow. The maintenance manual has been completed and a meeting scheduled. The door staff manual is currently being drafted.
2. Eddy Current Test: The cooling side of the HVAC (heating, ventilation, and air conditioning) system was checked as is required for regular maintenance, to determine if any of the “tubes” which cool the water were in need of replacement. The test was completed and gave the system a clean bill of health. While this does not guarantee future issues, the building should be in good shape for several years.
3. Bladder Issue: It has been determined by our HVAC maintenance contractor that the rubber sack which lines the holding tank for the HVAC has ruptured. This has not, but can cause water issues should the system not hold up. Currently, maintenance is watching the system on an hourly basis to ensure that nothing malfunctions and will continue to do so until the problem is repaired. Management has contacted several engineering firms and is in the process of obtaining bids for the work. Unfortunately, these systems are not intended to fail and therefore are not easy to replace. Management expects this work to begin within two weeks and will be on-hand to manage the project.
4. Driveway Lights: Management has begun to obtain bids for the replacement of the driveway lights. Management has asked for an ongoing maintenance bid to determine the most cost effective approach to replacing the bulbs as they burn out.
5. Annual Meeting Mailing: The first of two mailings was sent out to off-site owners this past week. Those owners who live at the property can pick up their packets from the front desk. Questions should be directed to the Management Office.
6. Required Paperwork for Changing the Terms of Office for Board Members: The Board is investigating the possibility of changing the Declarations and Bylaws of the Association to stagger the terms of office for the Board. The paperwork needed to accomplish this will be mailed with the second annual meeting mailing.
7. Units Sold by the Developer: As of January 18, 2007 the developer owns:
28 Units
63 Parking Spaces
The
next items on the Agenda were the Committee Reports
Operations:
Provided by: Jeffrey Hoosin, Chair
There is nothing to
report at this time. No meeting was held.
Financial:
Provided by: Garry Zimmerman, Chair
No information at
this time. Steve Hanna indicated that the operating account was switched to a
sweep account earning 4.65% as requested by the Board.
House and Grounds: Provided by: Joseph
Kerbleski, Chair
There were several
issues to discuss. The first issue was the cable television in the building.
Joseph indicated that the committee looked at Comcast and the current provider
to determine the best approach moving forward. The committee wanted to look at
all avenues available in order to ensure that Skybridge is receiving the best
service at the most competitive price. Joseph indicated that the first step was
to discuss the most recent outage with the current provider who stated that the
outage was due to the system located in the basement being unplugged. When calls
were made to the provider, those calls were not transferred to cell phones and
therefore no one received the calls until Monday morning. Tunnel Vision
indicated that they would install safeguards on the equipment to prevent people
from accidentally unplugging the equipment, have hired an outside call center to
handle calls on weekends and has provided Management will cell phone numbers in
the event calls are not be handled properly. Lastly, Tunnel Vision has provided
the Association with a $1500 credit for the month to compensate for the outage.
The committee has recommended the building stay with Tunnel Vision pending a new
proposal. This new proposal includes an upgraded “basic” service to 48
channels that will be provided to each unit at no additional cost. The building
has the ability to choose the channels and can change at any time. Furthermore,
those residents who have upgraded services will see a reduction in their monthly
bill. In order to upgrade to the “expanded basic” service, residents will
only pay $10.99 per month. The logic behind the decision was two-fold. First,
there are approximately 99 residents who currently have upgraded services. These
residents have purchased equipment through Tunnel Vision and would be required
to buy or rent new equipment if the building opted to switch providers. Because
the new contract would be saving those residents (and anyone who wished to
upgrade in the future), it made sense to remain with DirecTV. Second, the cost
of the basic service will slightly increase while adding services to the basic
channel lineup. For these reasons, the committee has recommended to the Board to
continue with Tunnel Vision. That being said, the committee wanted to get a
feeling of direction from the Board. Should the Board opt to continue with
Tunnel Vision, Management will be directed to obtain bids and begin the process
of scheduling the transition.
The second item is
that of the lobby painting. As the committee looks at the aesthetics there are a
number of issues the committee is working on. The first is the color scheme of
the lobby. One of the residents, Ruth Standlee has been working on the colors to
ensure that the lobby is consistent with the architectural design of the
building. The committee received three bids for the work and the committee
recommends with the lowest of the three bids by Scandinavian Builders. Jeffrey
Hoosin asked if the committee planned to have a story board located in the lobby
for residents to see the design plan.
The last item the
committee has been working on is trying to understand the scheduling of the
maintenance staff. One of the committee members has been working with Management
to draft detailed work schedules. This should help in determining exactly what
needs to be done and how often. As it turns out, once the committee was given
the information they realized that there are numerous things that need to be
done in order to keep the building clean. The committee will make this
information available to the owners so that they know exactly what they are
paying for in their assessments.
Rules and Regulations: Provided by: David March, Chair
The rules and
regulations committee met and have recommended to the Board to approve the
distribution of the pet and violation sections of the rules. Because of the
problems the building has experienced in the past, the committee felt that
sending out these sections first would be beneficial to the Association. They
will continue to work on the entire packet of rules, but wanted to approve these
first. This should help Management and the Board in enforcing rules against
people who are not handling their pets properly. The Board will vote to approve
the distribution and a special meeting will be held next month to discuss and
officially approve them.
Engineering:
Provided by: Joe Bardusk, Chair – not present
Jeffrey Hoosin
indicated that Joe Bardusk was not present at the meeting but the committee has
the engineer report and is working on its review.
Social:
Provided by: Vanessa Alcocer – not present
Jeffrey Hoosin
indicated that Vanessa was not present but wanted to thank her for all of the
work put into both the holiday party and the New Year’s Eve party.
MOTIONS
Approval to
Distribute the Proposed Rules and Regulations
David march motioned for approval to distribute the proposed rules and regulations as drafted. The motion was seconded by Garry Zimmerman and approved unanimously by the Board.
RESOLVED: Be it
resolved that the Board of Directors of the Skybridge Condominium Association
approve the distribution of the Proposed Rules and Regulations.
Approval of the
New Mitsubishi Elevator Contracts
David March motioned for approval of the new Mitsubishi Elevator Contracts. The motion was seconded by Joseph Kerbleski and approved unanimously by the Board
RESOLVED: Be it resolved that the Board of Directors approve the new contracts with Mitsubishi Elevators to perform preventative maintenance on the elevators located at the Skybridge Condominium Association.
Approval of the
Lobby Painting Contract
Jeffrey Hoosin motioned for approval of the lobby painting contract. The motion was seconded by David March and approved unanimously by the Board.
RESOLVED: Be it resolved that the Board of Directors approve the contract with Scandinavian Builders to provide painting and repair work in the main lobbies of the Skybridge Condominium Association in the amount of $3300.
Approval of the
Refuse Rebate
David March motioned for approval of the refuse rebate. The motion was seconded by Garry Zimmerman and approved unanimously by the Board.
RESOLVED: Be it resolved, that Draper and Kramer, Inc., as Managing Agent of the Skybridge Condominium Association be authorized to submit the City of Chicago Condominium Association Refuse Reimbursement Forms on behalf of the Skybridge Condominium Association to the City of Chicago Council for filing, thereby enabling the City of Chicago to reimburse the Skybridge Condominium Association for expenses incurred as a result of scavenger pick-up service for the period of January, 2005 through December, 2005 and any subsequent year this reimbursement program is active.
The motion to adjourn was made by Joseph Kerbleski and approved unanimously.
RESOLVED: That the meeting be adjourned at 8:41 PM.
Respectfully Submitted,
___________________________
Joseph Kerbleski, February 27, 2007
Secretary