Skybridge Condominium Association Board Minutes

January 17, 2008

The seventeenth meeting of the Board of Directors of the Skybridge Condominium Association was conveyed on January 17^th, 2007 as 7:34 PM in the Fitness Center on the 36^th Floor. The following Directors were present: Jeffrey Hoosin, Garry Zimmerman, Joseph Bardusk, Joseph Kerbleski and Nina Landen.

Management was represented by Yon Kim, Skybridge Property Manager, Dominika Draus, Administrative Assistant and Steve Hanna, Draper and Kramer Supervisor.

Jeffrey Hoosin began the meeting by establishing a quorum.

Approval of December 8, 2007 Skybridge Board Meeting Minutes

Jeffrey Hoosin called for the approval of the December 8, 2007 Skybridge Board Meeting Minutes. Garry Zimmerman moved for approval of the December 8, 2007 Skybridge Meeting Minutes. The motion was seconded by Nina Landen and approved unanimously by the Board.

RESOLVED: Approval of December 8, 2007 Skybridge Board Meeting Minutes.

The next item on the agenda was the President’s report, provided by Jeffrey Hoosin:

The annual meeting is going to be held on March 20^th, you will be getting information from Management if you are interested in running. We will also discuss the approval of the 2006 year-end audit as well as approval of hiring Nyborg and Company for the 2007 year end audit. We will also discuss the installation of the rubber baffles in the trash chutes as opposed to the locking mechanism.

The next item on the agenda was the management report, provided by Yon Kim:

1.         December 6, 2007 Board Meeting Minutes: (See Exhibit 1)

2.         January 17, 2008 Board Meeting Agenda: (See Exhibit 2)

3.         Rules and Regulations Committee: A meeting was held on Tuesday, December 8^th at 7:15 p.m. in the conference room.   A report will be presented by Nina Landen at the Board meeting.

4.         House and Grounds Committee:  A meeting is scheduled for January 24^th at

7:00 p.m. in the conference room.

5.         2006 Year End Audit:  A draft of 2006 year end audit was forwarded to the Board.  A motion to approve is needed at the Board meeting.

6.         2007 Audit Service:  Attached is a proposal from Chris Nyborg requesting to be hired to perform 2007 year-end audit at a maximum cost of $5,000.  A motion to approve is needed at the Board meeting. (See Exhibit 3)

7.         Refund from ComEd:  We received a credit of $13,000 from ComEd for electric usage for the common areas in 2007.   Per conversation with ComEd representative, after reviewing 2007 billing for condominium associations, they have decided to give some relief for the increase from last year.  $13,000 will remain on the account as credit which will be used toward our future invoices. 

8.         Rubber Baffles:  Per the last Board meeting, discussion ensued in regards to installing the rubber baffles in the trash chute rooms to replace the existing locking mechanism.  This installation will cost $2,544 (materials and labor).  Board approval is needed to proceed.  For your information, Kohlman Chutes is the building vendor for trash chute maintenance / repair.  (See Exhibit 4)

9.         Lobby Renovations:  Unfortunately, a proposal was signed and approved for the installation of the existing material therefore Scandinavian demands to be paid for the completed work and material ($6,695).  Scandinavian will replace the dented sections with the same material but will not remove all the existing steel panels to replace them with flat steel panels.  Meanwhile, I did collect two proposals for flat steel panels to be

installed by different contractors – Nairco Inc. ($5,460), Vinkler & Co. ($3,690). Final decision from the Board on this matter is needed to proceed.  (See Exhibit 5)

10.       Garage Elevator Lobby Doors (3^rd, 4^th & 5^th): Per the last Board meeting, the specifications for this project are being corrected.  Bids will be collected shortly.  As soon as three proposals are collected they will be forwarded to the Board for review. 

11.       Fitness Room Closures:  Final decision has not been made by the Board. 

Per the previous management report:  “Management did some research and found that each building has their own set of rules. There is really no “standard.” Skybridge is unique in that there is a unit directly below the fitness room. In cases where residents complained of noise from the fitness room, some Associations chose to close the room at night while some opted to leave it open.  For those that close the room the hours varied from as early as 10:30PM to as late as 1:00AM opening back up anywhere from 5:00AM to 7:00AM.”

12.       Developer Reconciliation Update: A meeting with David Sugar was held on December 20^th to discuss this matter in detail.  Thanks to Nina Landen, a detailed summary was distributed to the Board as an update.  

13.       Kaplan’s Water Damage:  David Sugar was directed by the Board to respond directly to Kaplan’s attorney.  Waiting for a status from David Sugar.

14.       Freight Elevator Project:  The specifications are being revised.  Once its finalized, proposals will be collected shortly.

15.       Painting the Halls:  Per Joe Kerbleski, Ruth Standlee is continuing to work on the re-design of the halls.  House and Gounds committee will present the samples and the “story board” to the Board for review once the re-design concept has been finalized.  

16.       Bulletin Board:  Further discussion is needed.  This can be installed as soon as I can get a clear direction on what is acceptable or not acceptable to the Board.  

17.       Pending Projects:  I need some directions in regards to the following projects:

Further discussion and timelines for these are needed to proceed.

18.       Fire Drills:  Emergency Manual is being finalized for your review.  It will be forwarded to the Board by end of this month. Thereafter, a fire drill can be scheduled accordingly. 

19.       Sprinkler Head Covers:  Few owners have experienced sprinkler head covers being detached due to improper installation / anchoring of the dropped ceilings in the unit.  For your information, the covers are intended for decorative purpose, this will not affect the operation of the sprinkler system in the unit.

20.       Sandor Grossman (Unit #1001):  See attached correspondence with photos from Rowland Wade (#901) and a warning letter from Management.  David Sugar has been notified and waiting for his advice on how to proceed per Sandor Grossman’s requested documents.  (See Exhibit 6)

21.       Garage Heat:  Heat in the garage has been turned on as of December 1, 2007.  Further discussion is needed for any change to this operating policy.

22.       Door and Maintenance Duties:  Per last Board meeting, attached is a list of duties for door and maintenance staff for your review.   I have included our maintenance cleaning schedule for your review as well which should not be posted publicly for the residents.   Posting a detailed cleaning schedule of each maintenance person on the bulletin board is strongly discouraged and not recommended.  It will only lead to a constant criticism and scrutiny from certain residents in the building.  It will not improve the overall performance.  Any complaints in regards to our staff should be forwarded to Management so that a proper disciplinary action can be taken if necessary. 

(See Exhibit 7) 

23.       Units Sold by Developer:  Below is an update on how many units the developer has sold from November 2006– December 31, 2007.

November 06: 9 Units             and       10 Parking Spaces

December 06:   2 Units             and       2 Parking Spaces

January 07:       4 Units             and       5 Parking Spaces

February 07:     2 Units             and       2 Parking Spaces

March 07:        4 Units             and       4 Parking Spaces

April 07:           5 Units             and       6 Parking Spaces

May 07:           4 Units             and       5 Parking Spaces

June: 07:           1 Unit               and       1 Parking Space

August 07:        1 Unit               and       1 Parking Space

September 07:  2 Units             and       3 Parking Spaces

November 07: 2 Units             and       3 Parking Spaces

As of December 31, 2007, the developer still owns the follow: (See Exhibit 8)

7 Units or approximately 6.0046%

33 Parking Spaces or approximately 0.9339%

24.       November Financial Report:  (See Exhibit 9)

The next items on the Agenda were the Committee Reports:

Financial: Provided by Jerry Zimmerman - Chair

No report at this time.

House and Grounds: Provided by Joseph Kerbleski - Chair

There will be a meeting next Thursday to work pending items. We will continue to discuss the hallway remodeling project.  This is not just a simple job of just painting the hallways, there is a lot that needs to be done. Re-priming, sealing the seams that appear to be open; currently we are going through the process of getting bids.  Another issue that needs to be discussed is certain requirements in the declaration is being violated such as curtains should be white or black.  The other issue is the mats in the lobby, if we are providing the mats to the parking garage, are we liable if somebody trips on them? We should send a letter to the Commercial Manager that we would be removing the mats in 10 business days.

Rules and Regulations: Provided by Nina Landen – Chair

The Rules and Regulations committee is making good progress.  We met a week ago and Steve Hanna gave us 3 packets to look at, the sales packet, welcome packet and lease packet; construction packet is on its way. We should be finished with those by next meeting. We will wait until we have all of the rules and regulations before distributing to the whole building. Would the board like the rules and regulations piece-meal or one complete packet?  Per the Board, the rules and regulations will be distributed piece-meal to allow plenty of time for review in the workshops.  Discussion ensued about allowing management to be involved with the rules and regulations meetings.  Per the Board, management will be present during the workshops.

Engineering: Provided by Joseph Bardusk – Chair

No report at this time.

Social: Provided by: Vanessa Alcocer – Chair

No report at this time.

Next item on the agenda was the Open forum. The following items were discussed:

-Security issue with the freight elevator at night

-Security concern about the basement door to the Dominick’s garage

-Timeline of hallway painting project

-Possible Special Assessment for the hallway project  

MOTIONS

1. Approval of 2006 Year End Audit

Joseph Kerbleski motioned for the approval of 2006 Year End Audit. The motion was seconded by Garry Zimmerman and approved unanimously by the Board.

“Be it resolved that the Board of Directors of the Skybridge Condominium Association approve the 2006 year end audit prepared by Nyborg & Co. as submitted.”

2. Approval of proposal from Nyborg & Co to perform 2007 year end audit

Joseph Kerbleski motioned for the approval of proposal from Nyborg & Co to perform the 2007 Year End audit. The motion was seconded by Garry Zimmerman and approved unanimously by the Board.

“Be it resolved that the Board of Directors of the Skybridge Condominium Association approve the proposal to hire Nyborg & Co. to perform 2007 year end audit at a maximum cost of $5,000.”

3. Approval to install rubber baffles in the trash chute rooms

Garry Zimmerman motioned for the approval to install rubber baffles in the trash chute rooms. The motion was seconded by Joseph Kerbleski and approved unanimously by the Board.

“Be it resolved that the Board of Directors approve the installation of rubber baffles by Kohlman Chutes on all the trash chute rooms (35^th floor to 6^th floor).”

RESOLVED:  Jeff Hoosin motioned to adjourn the meeting at 8:45 PM and approved by the Board.

Respectfully Submitted,

______________________________

Joseph Kerbleski, Secretary